Does your stomach sink when you walk into your office as you stare at the unorganized mess? There are probably many reasons for the disorganization that has grown over time. Below are common indicators that you may need professional assistance with office organizing strategies.
- Your mail is overflowing
Both postal mail and email are neglected due to your chaotic workspace. You can’t find bills or other important correspondence until they’re overdue.
- Clutter rules
Everywhere you look there are stacks of folders and documents. Notes and notepads cover the desk, and documents sit on the floor waiting to be filed.
- Stored documents are unorganized
When the IRS contacts you for an audit, you panic when you can’t find prior tax returns. The children’s vaccination records and the dog’s license tag are hidden somewhere in a drawer or cabinet.
- Nothing is organized
All materials, mail, and folders in your office are randomly stacked and lack any kind of order. You don’t know where to begin to find something when needed.
- A filing system is needed
You know efficient filing systems exist, but you don’t know which type is best for your office or how to set it up.
- People are waiting for your response
Business letters and teacher notes about the kids are buried in the clutter, but you cannot find things when needed.
- You need a prioritized task list
With work overload in your office, you don’t know where to start, nor do you know where needed files and information are located, lacking filing systems.
- Equipment manuals and warranties cannot be located
Lacking an organized office, you are unable to locate the printer’s troubleshooting guide when it stops working. You spend hours on the phone calling customer service.
- The office needs serious cleaning
What can be seen of the desk beneath stacks of mail and files is dusty, but you’re hesitant to move anything to avoid even more chaos. The carpet needs vacuuming, except you lack an office organizing system and have nowhere to store stacked documents sitting on it.
- Your workspace disrupts productivity
At your messy desk, you can’t find needed supplies, like paper clips or a pen. Without an organized filing system, you spend valuable time searching for things you need.
As you begin to understand the importance of an organized office system, you realize that this is a good time to get professional help for revitalizing your workspace. Getting your office in good shape will help you to be more productive and save time.