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10 Signs You Should Invest In Office Organizing and a Filing System

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Does your stomach sink when you walk into your office as you stare at the unorganized mess? There are probably many reasons for the disorganization that has grown over time. Below are common indicators that you may need professional assistance with office organizing strategies.

 

  • Your mail is overflowing

Both postal mail and email are neglected due to your chaotic workspace. You can’t find bills or other important correspondence until they’re overdue.

 

  • Clutter rules

Everywhere you look there are stacks of folders and documents. Notes and notepads cover the desk, and documents sit on the floor waiting to be filed.

 

  • Stored documents are unorganized

When the IRS contacts you for an audit, you panic when you can’t find prior tax returns. The children’s vaccination records and the dog’s license tag are hidden somewhere in a drawer or cabinet.

 

  • Nothing is organized

All materials, mail, and folders in your office are randomly stacked and lack any kind of order. You don’t know where to begin to find something when needed.

 

  • A filing system is needed

You know efficient filing systems exist, but you don’t know which type is best for your office or how to set it up.

 

  • People are waiting for your response

 

Business letters and teacher notes about the kids are buried in the clutter, but you cannot find things when needed.

 

  • You need a prioritized task list

 

With work overload in your office, you don’t know where to start, nor do you know where needed files and information are located, lacking filing systems.

 

  • Equipment manuals and warranties cannot be located

Lacking an organized office, you are unable to locate the printer’s troubleshooting guide when it stops working. You spend hours on the phone calling customer service.

 

  • The office needs serious cleaning

What can be seen of the desk beneath stacks of mail and files is dusty, but you’re hesitant to move anything to avoid even more chaos. The carpet needs vacuuming, except you lack an office organizing system and have nowhere to store stacked documents sitting on it.

 

  • Your workspace disrupts productivity

At your messy desk, you can’t find needed supplies, like paper clips or a pen. Without an organized filing system, you spend valuable time searching for things you need.

 

As you begin to understand the importance of an organized office system, you realize that this is a good time to get professional help for revitalizing your workspace. Getting your office in good shape will help you to be more productive and save time.

How to Prepare and Get Organized for Emergencies

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When an emergency arises, preparation goes hand in hand with organization. While September is National Preparedness Month and a good time to learn what to do in a crisis, these tips apply any time of year.

Natural Disasters

Even if you don’t live in a disaster-prone area, the risk of fire, floods, earthquakes and other unfortunate events exists. Should damage or destruction happen to your property, prepare to make it easier to file insurance claims. Keep original contracts and sales receipts in a safe place, and make copies to store in a second location.

Theft

If your wallet or purse gets stolen, you might not only lose money and precious personal belongings but also important information. Keep vital records such as credit card numbers, bank account numbers and the contact information for your financial institutions in a separate place.

Contingency Plans

Your partner, adult children or other designated adults need to know where all policies, contracts, fiscal records and other important documents are located. This includes information for primary doctors, your lawyer and financial advisor, if applicable. In case of emergency, this helps your loved ones know whom to turn to for advice and how to handle your affairs.

Recovery

To increase your chances for recovering costs of damaged, stolen or lost property, maintain records of all significant purchases. One good way to prove the value of items is to make a video recording of each after the purchase. Speak about the acquisition date, price, warranty and appraisal information.

Additionally, keep all paid-in-full statements. Create a checklist for all important items and share it with appropriate family members. This list can be used in the case of emergency to account for items that survived and to report things that were destroyed or damaged.

Storage

Many homeowners have a safe in their home or rent a safety deposit box in which they store important documents. While that’s commendable, having a portable, fireproof box will cut down on document retrieval and property recovery time. The contents of this box should include original birth certificates, social security cards, insurance policies, property deeds, titles, passports, power of attorney, living wills and financial documents. Additionally, you should back up documents online by utilizing Cloud storage.

No one wants to think the worst and live life with anxiety. However, these basic preparations can actually ease concerns because you’ll have less stress in an emergency when you prepare and organize beforehand.

Back to School Organization Tips

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Back to School Organization



Summer vacation is drawing to a close, and you are wondering how to get organized for the upcoming school year. This can be a stressful time for you and your children, considering school entails getting down to business and focusing on back to school organization. This would comprise of needed school supplies, back to school clothes, a viable morning routine, and a feasible after school schedule.

There are many organizing tips that can be utilized to guarantee your children are confident and ready to have a successful school year.

School supplies and back to school shopping should be completed about  two to three weeks before school starts. Notebook paper, pencils, pens, crayons, a calculator, spiral notebooks, 3 ring binders, pocket folders, a ruler, an agenda, and book bag are the essentials all children will need. Depending on your child’s grade in school, these essentials will vary; however, provide them with the basics if nothing else.

On the day before school starts, make certain their book bag is packed with all necessary supplies.

Arrange each binder with dividers and notebook paper, then label them.

Get organized by typing the class subject and the teacher’s name if you so choose on the cover of each binder. Encourage your child to show creativity by drawing or creating a fun illustration on the cover to enhance the binder’s appearance. These tips will make back to school organization manageable, and all assignments and classwork for each subject will be accounted for.

Establishing a morning routine plays a huge role in back to school organization. In order to make this go smoothly,  encourage and work with your child in cleaning and clearing all  from their room by the weekend before school begins.  If you are able to do this sooner that would be wonderful so that they can get used to keeping their room clean and free of clutter.

Your child’s study area should be supplied and organized with extra school supplies for homework purposes.

Inspect all closets, dressers and chests and sort school clothes, summer outfits, weekend wear and winter apparel.

Assemble all school clothes to the front of the closet, so that the morning will go steady, and there will not be any disarray.

Arrange week-end wear and other non-school appropriate clothing together for access on non-school days.

Winter apparel should be placed in the very back of the closet, as your child will most likely not need these until later in the year.

It is always wise to have your child select their outfit the night before.

Check and replace the batteries in all alarm clocks the night before, so tardiness will not be an issue.

One important aspect of a good morning is having a good breakfast.  Plan ahead and have some great breakfast options that are quick and easy to prepare.  These options can include prepackaged items you have picked up as well as breakfast sandwiches you have made ahead and other quick items such as oatmeal, fruit, boiled eggs, etc.

Boxed lunches can be prepared the night before, and stored in the fridge to ensure the morning routine goes efficiently. Cold sandwiches, fruit, individually packed cookies, crackers, chips, and juice boxes are all beneficial options for a quick and nutritious lunch.

Once you have made your morning routine a success, see to it that there is a schedule in place for the afternoon activities. Once your child arrives home utilize the organizing tips below to complete homework assignments in a reasonable amount of time.

Plan and prepare a healthy snack option for your children when they return home.  Fresh fruit, cheese crackers, and nuts are all healthy choices.

Always have your child complete their homework at the same time each afternoon or evening if possible.

Schedule after school activities and events accordingly.

Take advantage of these tips to brace your children for a great organized school year.

15 Minute Organization

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15minuteorganization


We understand that getting organized can be an overwhelming task.   Typically you didn’t get in the state you are currently in overnight so when you look at what you need to do it is often easier to just close that cupboard, closet or room – we understand.  Our organizational packages are great for dealing with those areas since we can work side by side with you and help you go through that overwhelming area and determine what to throw away, donate, relocate and then put back.

If you are not ready to tackle a larger area yet there are several things you can start to do to help you get organized.  In this post we want to share some items that you can do in 15 minutes or less to help you start to take back your time and your life and get a sense of feeling more in control.

  • Go through your Utensil Drawer and pull any items you no longer use and place in your car to donate
  • Clean your Junk Drawer (everyone has one)
  • Go through your magazines and recycle the old ones
  • Toss expired items in your pantry or fridge
  • Walk through your house and find 5 things to donate
  • Plan Dinner for tomorrow night and make sure you have all needed items
  • Clean your desk drawer
  • Pair any single socks you can and get rid of the rest
  • Clean and organize your purse
  • Spend 15 minutes daily making sure things are returned to where they belong
  • Go through your coat closet and remove anything you no longer wear
  • Go through your cosmetics and get rid of anything expired or no longer used
  • Scan your book shelves and pull any books you will not read again, then gift or donated them
  • Declutter your night stand
  • Remove any shoes you no longer wear and love
  • Quickly go through your closet and remove anything that doesn’t fit or you don’t love
  • Sort your email and unsubscribe from anything you no longer read regularly

Remember to always take your items to be donated and place in your trunk so that you can drop them off at a donation station when you are out running errands.

We hope you found these tasks that you can complete in 15 minutes useful.  If you have others to add that have worked for you we would love to hear them.

5 Home Organization Tips You Can Use This Summer

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Summer Organization Tips


Five Home Organization Tips for a Bright and Breezy Summer

Summer means long, lazy days and a three-month reprieve from the hectic schedules that often accompany the school year. However, summer can come with its own brand of chaos if you don’t keep a handle on home organization. A house full of kids, barbecue guests, wet swimsuits and pool toys can easily become overwhelming. Learn how to keep your home running smoothly all summer long with these five simple organization tips.

Organize the Outdoors

Everyone spends a lot more time outside in the summer, which makes taming outdoor supplies a key aspect of summer organization. Organize items like pool toys, flip flops and grill accessories with laundry baskets. Most people have old laundry baskets lying around, and if you have kids home from college, you are likely to have a large supply. Give the baskets new life with a coat of brightly colored paint and label them with a paint pen. Stack or line them up on the porch, patio or around the pool for a fun storage solution.

Create Craft Space

As much as you might want them to, kids can’t spend all their time outside during the summer. There will be days when storms or excessive heat keep everyone indoors. Fight cabin fever and discourage excessive screen time with an organized and inviting craft area. Old folding tables make great craft tables. Use plastic bins to keep art and craft supplies organized. Decorate the space with select pieces of your kids’ artwork. This is a summer organization project that gives your kids the opportunity to pitch in and help.

Clever Up the Kitchen

A hot kitchen may be the last place you want to be during the summer, but without school meals and snacks your kids will certainly be visiting the kitchen quite a bit. Use small decorative baskets to store healthy snacks, such as fruit, raisins and granola bars, at hand. Devote a lower drawer of the refrigerator to snacks like carrot sticks, string cheese and yogurt that your kids can grab anytime. Keep treats like ice cream and chips out of sight and out of reach.

Clean Out Closets

Clean closets are the cornerstone of home organization. Slow summer days present the perfect opportunity to finally comb through your closets and weed out clutter. Sort through clothing and discard or donate any items you do not plan to wear again. Maximize space by using vacuum suction bags to store rarely used items like guest bedding. Consider installing shelves, drawers or a closet organization system to make sure your closets stay tidy.

Consult a Professional

If you feel that organizing your home is too big of a task to take on by yourself, summer is a great time to call a professional organizer. The additional spare time that comes with summer will give you the opportunity to work closely with the organizer, so she can not only organize your home, but also give you organization tips to help you stay organized.

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